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How-To Plan that Program: Common Events on Campus
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An organization can request a "money escort" from University Police Department when they are transporting money from the event site
A: For a nominal fee from the organization's SOFC account
B: At no charge to the student organization
C: Only when the organization is transporting more than $5,000
D: Even when the organization is outside of Brazos County
If food for an organizational event will be prepared by your organization, you must apply for a health permit from the Brazos County Health Department
A: At least 1 day in advance of the event
B: At least 2 days in advance of the event
C: At least 3 days in advance of the event
D: At least 1 week in advance of the event
When entering into a contract for your Student Organization's event, the Student Organization can enter into a contract on behalf of Texas A&M University and list Texas A&M University as the contracted party.
Which of the following has been designated a "reservable free speech area" for expressive activity?
A: H2O Fountain
B: Lawrence Sullivan Ross Statue Area
C: Wehner Building
D: Fish Pond
To have a workshop facilitated specifically for your organization on a topic of interest for student leaders, advisors and membership, your organization should
A: Complete a Presentation Request on StuAct Online
B: Dedicate your mission statement to this charge
C: Dissuade discussion and feedback from membership on the topic
D: Check with the outgoing student leaders to be sure it is okay
If an organization hosts an event where food is brought on campus a Food Distribution Form must be submitted to what Department?
A: Environmental Health and Safety
B: Texas A&M Dining Services
C: Student Activities
D: Nutrition and Food Science
Chalking on campus sidewalks is
A: Strictly prohibited
B: Allowed in certain areas of campus
C: Allowed in Academic Plaza
D: Allowed if pre-approved by Student Activities
Who should student organizations coordinate with about the delivery and removal of dunking booth equipment on campus?
A: University Center Complex representative
B: Student Activities Staff member
C: Venue's custodial staff
D: The individual being dunked
Transportation Services has pre-planned route options for hosting Fun Runs, 5k races and 10k races on campus.
When a student organization coordinates a Blood Drive on campus, who must provide staffing for each of the blood collection locations?
A: Student Activities staff members
B: AP Beutel Health Center staff members
C: The building/area proctor where the Blood Drive will occur
D: The sponsoring student organization
Which of the following is not a safety measure that should be considered when hosting an event with inflatables?
A: Maintaining trained supervisors to monitor the inflatables and participants
B: Verbally and visually explaining the safety rules and warnings
C: Working with a brand new company with operators who are in-training
D: Selecting a safe location on campus and closing off the area
When hosting an event involving alcohol, what must be present as prominently as the alcohol?
A: Food that will help absorb the alcohol
B: Non-alcohol beverages and non-salty foods
C: Ice for the alcoholic beverages
What types of student organizations may host events where raffles are used as a means of fundraising?
A: A nonprofit association organized primarily for religious purposes that has been in existence in Texas for at least 10 years
B: A 501(c) nonprofit organization who: has existed for three preceding years, does not distribute income to members/officers/governing body, does not attempt to influence legislation, and does not participate in political campaigns
C: Any recognized student organization
When hosting events that involve gambling activities, real money can be used when playing at the table.
A student organization is hosting a Car Bash on campus. Before the Bash begins, the students check out the vehicle that has been delivered on site. They notice the car still has not been "stripped" of its glass parts or engine oil. The gasoline, however, has been drained. What should the organization do?
A: Continue with the event as planned, as long as safety goggles are used
B: Postpone the event until a completely stripped car can be located
C: Remove the fluid and gas themselves, then continue with the Car Bash
D: Make participants sign liability waivers, then continue with the event
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Phone: (979) 845-1133 •
Fax: (979) 847-8854 •
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